Admin
Admin department of is serving 24/7 to assure best quality services for all patients. Admin officer is managing Security, Janitorial Services, Generator backup & maintanance with four assistant admin officers. Additonally, admin department is actively involve in community services like health week and screening camps. Admin department is headed by Ms. Rooma Khalid.
Services
The services provided by the Admin Department are:
- Provide foolproof security
- Provide best janitorial services
- Prevention & mantanance of equipments
- Facilitate patients through facilitator counter
- Preserve enviornment by adopting best services
- To make the Administration more efficient
Procurement
The Procurement Department is the entity within both Authorities authorized to issue Invitations to Bid, Requests for Proposal, Requests for Quotation and issue contracts. The Procurement Department issues purchase orders, develops term contracts, and acquires supplies and services. The Procurement Department also disposes of all surplus property and equipment.The Procurement Department is very conscious of its responsibility and accountability in the expenditure of public funds. Therefore, the Procurement Department maintains a competitive bidding process in accordance with Federal and State laws, regulations, and applicable Municipal codes and ordinances. Procurement is responsible for Planning in liaison with All HCE Departments. Procurement of items as per plan. Ensuring that PPRA Rules & Processes are fully complied. To make sure daily tasks of HCE are not affected. Procurement department is headed by Mr. Adil Waqas.
Primary Services
The primary services provided by the Procurement Department are:
- Forecasting and Managing procurement needs
- Manage and coordinate petty purchases as and when required
- Preparation of Procurement documents in light of PPRA rules
- Purchasing of good beyond Rs. 100000 through tender as guidelines of PPRA rules 2014
- Tender Management
- Contract Management and processing of contracts
- Procurement of Short & Large Consultancy services of both firm and individual Under PPRA Rules
- Pre-qualification of vendors/suppliers for goods, works and services
- Frame Work Contract of goods, works and services
Secondary Services
The secondary services provided by the Procurement Department are:
- Drafting of Bidding Document for Procurement of Goods, works and Services
- Coordination with audit officer for auditing and settling of payments
- Drafting of Tender Notice Add, EOI and RFP
- Preparation of POs, WOs and AAT’s
- Contract Agreement
- Technical & Financial Evaluation of Bids
- Evaluation of EOI & RFP Proposals
- Uploading of procurement Ad & other proceeding at PPRA website
- Maintenance of Record in light of SOP and requirements of PPRA rules
- Preparation & Uploading of Evaluation Report
- Any other duties/tasks assigned by Senior Management (MS/AMS) HR & Finance / P&SHD/PMU
Finance and Budgeting
Finance and Budgeting Department is responsible for all the financial matters including but not limited to budgeting, financial forecasting, uniting/ recording, liquidity management, management reporting and day to day financial /accounting matters. Finance and Budgeting Department is headed by Mr. Naveed Younas.
Aims and Objectives
Enlisted below are the aims and objectives of Finance Department:
- Keep accurate records for all daily transactions
- Prepare balance sheets
- Reconciliation of statement and vouched account
- Process Bills/Invoices
- Record accounts payable and accounts receivable
- Update & Maintain financial record
- Prepare monthly, quarterly and annual budget utilization reports
- Prepare monthly, quarterly and annual variance analysis pertaining the reasons/justifications for monthly
- Implement financial policies
- Prepare and Maintain all the relevant record required to be maintained under the SDA one line non salary budget and health council budget utilization
- Render all the transactions, bills and record for pre audit
- Ensure that all the observations/shortcomings highlighted during the pre-audit have been complied before the payment processing
- Perform all the financial tasks including preparation of the information/ record/ report required to maintained/ performed under the outsourcing contracts
- Accurately calculating the penalty required to be deducted under the outsourcing contract as per the information available to him or the information/ record provided by the respective departments
- Keep and maintain all the accounts records including the periodical backups as per all applicable rules, regulations, guidelines and instructions passed on from time to time
- Responsible to submit the financial report to the AMS HR & finance for compilation and review
- Ensure the availability of finance to cope with emergency circumstances
- Other related functions including petty cash management
- Any other professional tasks assigned by AMS HR& Finance/ MS/PMU/P&SHD
Budget
Enlisted below are the aims of the Department:
- Prepare budget, forecasts and estimates for annual and quarterly budgetary requirements
- Periodical financial forecasting in liaison with all the respective Departments including procurement officer to cater the periodical financial needs
- Comply with all the requirements of SDA One line non salary budget and utilization and Health Council budget and utilization issued by the P&SHD
- Keep an eye on the day to day expenses in context with the overall budget and time period
- File for any revisions in the budget (if any) in compliance with all the legal and procedural formalities
- Forward the monthly budget along with utilization and reasons / justifications for significant variations
- Prepare the financial forecast at the start of the year to be forwarded to PMU containing the service wise and month wise expected expenditure of outsourcing contracts
- Format is provided hereunder for ready reference